Privacy policy for applicants
Privacy policy for applicants according to Art. 13 GDPR
Compliance with data protection regulations is of great value to our company. In accordance with Art. 13 GDPR, we would like to inform you about the way we collect and process your personal data when you apply for one of our open positions.
Data controller
RTS Wind AG, Am Winterhafen 3a, 28217 Bremen, Telefon: +49 421 69 68 00 00, E-Mail: info@rts-wind.de is responsible for data processing.
Data required for the application process and applicant selection
Within the scope of the recruitment process, we process your personal data that is required for applicant selection.
In particular, this includes your contact details, such as your name and address, as well as all data related to the application, such as your CV, references, and qualifications. If you submit an application for reimbursement of travel expenses, we may also need your bank details.
The legal basis for the processing of your data is Art. 88 GDPR in conjunction with § 26 (1) (1) German Federal Data Protection Act (hereinafter BDSG). If you voluntarily provide us with additional personal data, we process this on the basis of your revocable consent in accordance with Art. 6 (1) (a), Art. 7 GDPR in conjunction with § 26 (2) BDSG.
Data source
We only process the personal data that you provide to us within the application process.
Data erasure
If there is no legal retention period, the data will be erased as soon as it is no longer necessary to store it or the legitimate interest in storing it has expired. If you are not hired, this is usually no later than three months after completion of the application process or after receiving a rejection of your application. We also erase your data if you withdraw your consent.
In certain cases, data may be stored for a longer period of time (e.g., travel expense reports). The duration of retention depends on legal storage obligations, which may for example stem from the German Fiscal Code (6 years) or the German Commercial Code (10 years). Further storage of your data is also permitted if further processing is necessary to assert, exercise, or defend legal claims.
Talent pool
If you are not hired, but your application is still of interest to us, we will ask you whether we may continue to keep your application for future vacancies. This longer retention is based on your revocable consent in accordance with Art. 6 (1) a, Art. 7 GDPR in conjunction with § 26 (2) BDSG.
Participating in our talent pool is voluntary. If you choose not to consent, this will not impact any ongoing application processes. Applications that we included into our talent pool are stored for one year. After that, the data will be erased.
Your declaration of consent will be stored for 3 more years in compliance with our accountability obligations in accordance with Art. 5 (2) GDPR.
Recipients of your data
Needless to say, we treat all your data confidentially and do not transfer it to third parties.
If necessary, we appoint data processors who are strictly bound by documented instructions and who support us e.g., in the areas of IT or the archiving and destruction of documents, and with whom separate data protection agreements have been signed.
Your rights
As a data subject, you have the right of access to personal data concerning you (Art. 15 GDPR), as well as the right to rectification to have inaccurate data corrected (Art. 16 GDPR). You also have the right to erasure if one of the reasons mentioned in Art. 17 GDPR applies, e.g., if the data is no longer needed for the aims pursued. Furthermore, you have the right to restriction of processing if one of the conditions listed in Art. 18 GDPR applies and, in the cases of Art. 20 GDPR, the right to data portability. If the processing of data is based on your consent, you are entitled to withdraw it at any time in accordance with Art. 7 GDPR. Please note that the withdrawal is only effective for the future and that processing that took place before the withdrawal remains lawful. Please also note that we may have to retain certain data for a specific period of time in order to comply with legal requirements, despite your revocation (see “Data erasure” for more details).
Right to object
In cases where we process your personal data on the legal basis of Art. 6 (1) e or f GDPR, you have the right to object at any time for reasons arising from your particular situation. We will then no longer process your personal data unless we demonstrate compelling legitimate reasons for continuing the processing which override your interests, rights, and freedoms. This also applies where the processing serves the assertion, exercise, or defence of legal claims. Please send your objection to: info@rts-wind.de
For questions regarding data protection issues and to assert your rights as a data subject, please first contact:
martin.irmer@rts-wind.de
Furthermore, as a data subject, you have the right to lodge a complaint with a supervisory authority if you are of the opinion that the processing of your personal data violates data protection provisions. The right of complaint may, in particular, be brought before a supervisory authority in the Member State of the place of your habitual residence, your workplace, or of the place of the alleged infringement.
Automated individual decision-making
As the decision on your employment is not based exclusively on automated processing, no automated decision in individual cases within the meaning of Art. 22 GDPR takes place.
Data protection officer
We are advised by our data protection officer in meeting our data protection obligations. When contacting the DPO, please name the company in question. The contact details of our data protection officer are:
datenschutz nord GmbH
Konsul-Smidt-Straße 88, 28217 Bremen, Germany
Phone: + 49 421 69 66 32-0
E-Mail: office@datenschutz-nord.de